How long are you planning to work?
8 h
You will start work at:
You will end work at:
25 min
Short breaks
5 min
Long breaks
30 min
If you start working at 8:00 am:
Set short breaks at 8:25 am, 8:55 am, and 9:25 am.
Set a longer break at 9:55 am.
Start working again at 10:25 am.
Set short breaks at 10:50 am, 11:20 am, and 11:50 am.
Set a longer break at 12:20 pm.
Start working again at 12:50 pm.
Set short breaks at 1:15 pm, 1:45 pm, and 2:15 pm.
Set a longer break at 2:45 pm.
Start working again at 3:15 pm.
Set a short break at 3:40 pm.
If you have any time left, continue working.
Work schedule chart (The vertical axis shows elapsed time as a percentage. The horizontal axis represents time.)
Time: 8,0 hours
Pomodoro Time: 5 hours and 25 minutes
Time on Break: 2 hours and 20 minutes

Studying for exams or trying to be the best at your job doesn't always come easily. Sometimes you can't focus, other times you can't figure out how to organise your work to make the most out of your time. With the Pomodoro Technique calculator, we will show you how to schedule your time according to a famous productivity method. You will get a workday chart, and we will tell you how much time you will spend working and for how long you will be relaxing. Ready to start your productivity journey? Let's dive in!

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What is the Pomodoro Technique?

There are many productivity methods out there. Among Getting Things Done (GTD), Don't Break the Chain, and Zen to Done (ZTD), the Pomodoro Technique is believed to be one of the best.

The Pomodoro Technique is a method based around 25 minutes working periods separated with breaks. As a university student, Francesco Cirillo - the creator - wanted to be as efficient as possible in the shortest possible time. He took a timer and came up with the Pomodoro Technique. Why pomodoro? In Italian pomodoro means a tomato. And Cirillo timed his working periods with a tomato-shaped kitchen timer.

hourglass and a laptop

At the core of the Pomodoro Technique is a 25-minute period of continuous work, known as a pomodoro. After the first, second, and the third pomodoro, there is a three to five minute short break. Once every four pomodoros you take a longer, 15 to 30-minute break. Cirillo suggests that you should not think about the time, it's best to use a timer, as you can therefore dedicate all of your brainpower to working. And that's it! Just choose a task, set a timer, and get to work.

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Pomodoro technique - basic principles

The Pomodoro technique is meant to be simple. All you have to do is follow these six steps:

  1. Write down your tasks.📝

  2. Set a timer for 25 minutes. ⏰

  3. Work, work, work! Try not to get distracted.👩‍💻

  4. Put a checkmark next to each task you complete.☑️

  5. Take a short break. Avoid grabbing your phone. Try doing some stretches, meditating, or making yourself a cup of tea.☕️

  6. Take a long break every four pomodoros.🧘‍♂️

On his website, Cirillo also discusses how to make his technique more effective. He recommends creating to-do lists and deadlines. He also advises estimating how many pomodoros an individual project will take, so that you can accurately plan your work over a week or month.

How to use the Pomodoro Technique calculator?

While you are working during a pomodoro, it's important not to distract yourself. That's why it's not recommended to work from home - a place with a kitchen to clean, or laundry to do. It's better to go to a cafe or a library. But for most people procrastination is inevitable. Even with a determined timetable, we sometimes find ourselves scrolling through social media, or wondering what to eat for lunch. And then we ponder: What should I do now? Go back to work? Count this time as a break? For them, the Pomodoro Method only works if there is a strict schedule.

working hard or hardly working - gif

That is why we built this calculator! Just input the time you want to start working at and how long you want to work for, and our calculator will create a personalised schedule for you. Even if you get distracted for a couple of minutes in the middle of a pomodoro - get back to work! Don't beat yourself up if, at first, you're having trouble following the plan. Even productivity needs practice!

It's good to use more than one productivity method. The Pomodoro Technique helps with time management, but a timetable doesn't tell you which tasks to do first, and how to do them faster. Keep reading to find out other ways of improving your productivity!

How to be more productive?

There is more to be productive than managing your time. If you're tired or unmotivated, even the best method won't be sustainable. Here are some changes you can implement to improve your performance:

  1. Motivate yourself

Have a goal, make a vision board, read biographies, or watch interviews with successful people who inspire you. It's up to you to find what motivates you, but when you do, work will get easier.

  1. Sleep

Sleep deprivation can worsen your mood, memory, and performance. An irregular sleeping pattern is also connected to many heart diseases, obesity, and diabetes. If you'd like to know how much sleep you should get to be at your best, check out the sleep calculator.

  1. Declutter

Clean your workspace. It can be your desk, mailbox, or a to-do list. In a clean environment and with a clear goal, working will be more pleasant and effective.

  1. Form new, healthy habits

Becoming productive isn't an overnight process. Try making eating healthier, and getting a good night sleep, a habit. Maybe a morning or evening routine could have a positive impact on your every-day life? Choose a bike over a car. You don't have to change your whole life at once. If you don't drink a lot of water, start by drinking one glass of water every morning. Hydration has a massive impact on focus and energy levels. Remember: the key to success is steadiness.

  1. Stop multitasking

When multitasking, we tend to work slower and less efficiently. Focus on one task at a time. If you're working on a large project, break it up into smaller tasks. It will be less overwhelming, and it will be easier for you to start.

  1. Reward yourself

Find things that give you pleasure. It may be meeting with friends, going for a walk, or having a sweet treat. Next to your to-do list make a "reward list". After you complete a task, finish a project, or ace your exam, do something that will put a smile on your face. Maybe make yourself some delicious pancakes?

What is overlearning?

Imagine you had a perfect workday. All your tasks are completed, you didn't get distracted, had a healthy lunch. But you planned to work till 4 p.m., and you have half an hour left. You can either go for a well-deserved rest or... you can spend this time on overlearning, and thanks to that - have less work tomorrow! But what is overlearning and how do you do it?

Overlearning might come in handy when you are learning a new skill, practicing your presentation, or trying to remember countless definitions for an exam. We usually learn until we remember something and then go to the next topic. But studies show that overlearning might be a better way. Overlearning is when you're repeating an action even though you've already mastered it. Say, for example, you have to give a presentation tomorrow, and you're practicing what you're going to say. Instead of getting anxious the next day that you've forgot something, spend more time practicing the evening before, even when you think you have it at your fingertips. Practice makes perfect. More practice makes permanent.

Helpful resources

a man closing a laptop and leaving the room

Working on this article, we used several interesting websites. Check them out!

Julia Żuławińska