Business Budget Calculator

Created by Bogna Szyk and Arturo Barrantes
Reviewed by Steven Wooding
Based on research by
Cox, P Master Budget Project: Analysis of Cash Budget Report Institute of Management Accountants (2014)
Last updated: Jul 27, 2022

This business budget calculator is a tool for estimating the budget of your company. You can treat it as a business budget worksheet to plan out the upcoming months or quickly reassess your priorities. This calculator is pretty straightforward – you just have to input all values into appropriate boxes to obtain statistics that indicate how profitable your business is.

If you want to get your personal finances in order as well, take a look at our budget calculator or, if you would like to know how much does a meeting cost your business, the meeting cost calculator. You can also use the ROAS calculator for evaluating the return on budget spent on advertising and the high-low accounting method calculator for a quick estimate of your business' costs of operation.

Categories of the business budget calculator

We divided our business budget template into a few categories for your convenience. This way, you can quickly overview your budget and decide which categories require additional funds (or require a cut, for that matter). You can use it in two ways – either input the figures from the last month to better understand your expenses or plan your ideal budget that you will try to stick to.

  • Operating income — Primary sources of your income. We created four fields here so that you can separate your streams of income (for example, if you sell mugs and offer a customized print at an extra fee, you can enter income from basic sales and customization separately).
  • Non-operating income — Streams of income that are not primary but also contribute to your business. They include interest from funds you have placed in bank deposits or various grants and donations your business receives.
  • One-time costs — This section applies to you only if you have not started a company yet. These costs are the initial costs of setting up your business and include categories such as equipment, furniture, initial marketing, and the cost of building up an initial inventory.
  • Salaries — Appears as a separate expense category because you might want to split it into a few subcategories for benefits or commissions your employees receive.
  • Monthly expenses — Includes all other expenses that you need to make every month through the whole lifetime of your business. From rent and utilities, through insurances and leases, to travel costsand office supplies, all of these expenses decrease your monthly budget balance.

Summary section of the business budget worksheet

Filling out the whole business budget template was probably a lot of work. Now, you can take a look at the summary section at the bottom of the calculator. It will provide you with some statistics that will hopefully be useful for you.

  • Initial investment is the same as the one-time costs. This is the money that you have to invest in your business before it can start bringing profit. Again, this applies only if your business is not running yet – otherwise, you can safely ignore it.
  • Total income is the monthly income, or revenue, that your company brings per month.
  • Total expenses is the amount of money you need to spend every month. You should always have this kind of funds available to cover all monthly expenses.
  • Budget balance is the most critical number in this section. If your business is profitable, it will be a positive number. A negative number indicates that something is very wrong with your company, as it loses money instead of earning it. This kind of figure means that you should probably change your business model.
  • Payback period is the time required to cover the costs of the initial investment. For example, if your budget balance is $2000 per month, and you initially invested $50,000 in your company, then you will get this money back after 25 months.
Bogna Szyk and Arturo Barrantes
Operating income
Income 1
$/
per month
Income 2
$/
per month
Income 3
$/
per month
Income 4
$/
per month
Total
$/
per month
Non-operating income
Interest income
$/
per month
Donations
$/
per month
Gifts
$/
per month
Grants
$/
per month
Other income
$/
per month
Total
$/
per month
One-time costs
Purchase price
$
Licenses
$
Hardware
$
Software
$
Setup and installation
$
Deposits
$
Legal fees
$
Furniture
$
Decorating
$
Starting inventory
$
Company stationery
$
Advertising/promotion
$
Operating cash
$
Other one-time costs
$
Total
$
Salaries
Owner/manager salary
$/
per month
Salaries
$/
per month
Commissions
$/
per month
Benefits
$/
per month
Total
$/
per month
Monthly expenses
Rent
$/
per month
Taxes
$/
per month
Debts
$/
per month
Advertising/marketing
$/
per month
Health insurance
$/
per month
Business insurance
$/
per month
Professional fees
$/
per month
Franchise fee
$/
per month
Inventory
$/
per month
Postage/shipping
$/
per month
Equipment leases
$/
per month
Transportation
$/
per month
Travel
$/
per month
Maintenance/repairs
$/
per month
Utilities
$/
per month
Telephone
$/
per month
Internet
$/
per month
Website
$/
per month
Subscriptions/dues
$/
per month
Office supplies
$/
per month
Entertainment
$/
per month
Miscellaneous
$/
per month
Total
$/
per month
Summary
Initial investment
$
Total income
$/
per month
Total expenses
$/
per month
Budget balance
$/
per month
Payback period
Infinity
mos
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